Deutsche Schule Melbourne - OSHC Terms & Conditions
Parents wishing to enrol their child/ren must register their child on the school’s online OSHC portal, provide personal information and upload any relevant documents.
To apply for CCS funding parents must enter a ‘Complying Written Agreement’ (CWA) within the OSHC portal. Once received the school will lodge an enrolment notice with Centrelink (Department of Human Services). Simultaneously, parents need to lodge a Child Care Subsidy Claim with Centrelink. Following successful assessment, Centrelink will ask you to confirm the enrolment and notify the school.
Your details may change over time. Please understand that it is essential we have up-to-date information in case of an emergency. Please email the school office or ring us on 9489 9364 to have any details updated.
To help us keep our students safe, we would kindly ask you to ensure that:
- Children are dropped off and picked up from within the service (not on the car park or street)
- All doors/gates are closed when leaving the school grounds
- Students are signed out on pick-up
We thank you for your attention to this.
Everybody communicates differently and we understand that mornings and afternoons can be a little rushed and not the best time to discuss your child’s day. Should you have any concerns, please email the service to arrange for a more appropriate time for a meeting.
In an emergency we will contact you by phone directly. Any other matters will be communicated by email.
Code of Conduct & Policies
We expect our staff, students and parents to adhere to the school’s Code of Conduct and policies at all times. Please note that policies are reviewed regularly and may change from time to time. For the latest copy of the school’s Code of Conduct and policies please visit the school’s website under http://dsm.org.au/en/about-us/policies.
Student Photographs and Media Consent
From time to time the OSHC service may wish to include photographs of the student, student artwork or student audio/video recordings in publications for distribution within the school community (photographs may be captioned with names) or outside the school community (photographs would not be captioned with names). This includes school and OSHC publications, the school newsletter, on the school’s website, Facebook, or other online publications.
All photos and recordings will be carefully chosen and used if deemed appropriate.
Privacy & Confidentiality
What to bring to OSHC
Food & Drink
Children attending the OSHC service will need to bring additional snacks to school. This applies to both the Before School Care service in terms of a breakfast (if they haven’t eaten breakfast at home) and/or a snack and to the After School Care service in terms of a late afternoon snack. Snacks could include a sandwich, fruit, yoghurt, veggie sticks with dip or cheese.
All students are required to bring a water bottle which should be filled with fresh water every morning. Students can refill their bottles during the day.
Children attending the OSHC service may play outside on the sports ground and accordingly the school’s Sun Protection Policy applies. During Term 1 and 4 and when the UV Index level reaches 3 and above, children must wear their DSM hats when playing outdoors and wear sun protective clothing. Parents should send children to school with SPF30+ broad spectrum sunscreen applied at least 20 minutes prior to them coming to the service, so that they can engage in outdoor play immediately. More details in regards to our ‘Sun Protection Policy’ can be found on the school’s website. Hats need to be marked with the student’s name. The sharing of hats is not permitted.
Parents are encouraged to dress children in non-restrictive, easy to wash clothes in which they can join indoor as well as outdoor activities and their school hat. Shoes also need to allow children to run, climb, hop and jump, being easy to take off and put on and be closed-toe. Thongs, gumboots, open-toe sandals, high heels and “croc”-style shoes are not acceptable.
Every now and again accidents occur and it may be necessary for your child to get changed into fresh clothes. You may want to consider putting a spare set in your child’s bag. Alternatively, we will contact you so you can collect your child.
The service will provide toys and games. Please do not bring any toys from home. This will eliminate toys getting lost, broken or disappointment for other children.
All our educators are trained in First Aid and can assist your child in an emergency. Should your child have been involved in a serious accident, the service supervisor will contact you immediately. This includes accidents that require medical attention and accidents and injuries to the head.
You will be provided with an incident report that contains details of the accident/injury and any first aid that was administered. The report will need to be signed by the educator, the nominated supervisor and the parent.
Anaphylaxis, Life-threatening allergies and Asthma
All OSHC educators are trained in anaphylaxis, severe allergies symptoms and asthma, and can administer an EpiPen. The service will be made aware by the school of any students that suffer from anaphylaxis, severe allergies or asthma. The schools Anaphylaxis policy is very comprehensive and applies to the OSHC service.
Illness & Infectious Diseases (when not to send your child)
Our service is not equipped to care for sick children and we have a duty to minimise any spread of disease amongst our students. The school’s Arrangements for Ill Students and Administration of Medication Policies extend to the school’s OSHC service.
Please do not bring your child to the service if they display any signs of illness, such as:
- a runny nose
- high temperature
- red and swollen eyes
- are irritable, tired or lethargic.
Should your child become ill whilst at the service, the service will contact the parent/carer to organise collection of the child and notify the school of the child’s absence for the day.
In accordance with the Public Health and Wellbeing Regulations 2009 (regulation 85), children that have been in contact with or affected by an infectious disease are not allowed to attend the OSHC service or school. A child that is not immunised against vaccine-preventable diseases cannot attend the OSHC service or school until the threat has passed. For an up to date school exclusion table, please visit https://www2.health.vic.gov.au/public-health/infectious-diseases/school-exclusion/school-exclusion-table.
I agree to the terms and conditions and understand the commitment that I am undertaking and the responsibilities to the service.
I agree to comply with the school and service requirements as set out in the terms and conditions and the OSHC Parent Handbook and the school policies.
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